A revised quotation is an updated version of a quote you already sent, issued after the scope, the price, the timeline or the terms changed. It replaces the earlier quote. Say that replacement explicitly when you send it, because until the client has actually read the new version they are still working off the old one.
That last sentence sounds obvious and it is where almost every freelance dispute in this area starts. The client is holding version one. You are working to version three. Nobody wrote down which is live.
When to send a revised quotation instead of arguing
Send a revised quotation when any of these change:
- Scope. They added a page, a room, two more deliverables.
- Price. You underquoted, or their budget moved, or material rates shifted.
- Timeline. They pushed the start date and your rate for a compressed schedule is different.
- Terms. Advance percentage, milestone split, or what is excluded.
Do not revise for a typo. Fix it and reissue the same version, quietly.
The one that catches people is scope. A client asks for "just one more section" over WhatsApp, you say fine, and now the signed-off quote does not match the work. Three weeks later there is a conversation about whether that section was always included. A revised quotation, sent that same day, costs you four minutes and removes the entire argument. If this is a pattern with a particular client, scope creep and the invoice that did not grow with it is the longer version of that story.
Version it properly
This is the part most people get wrong, and it is the part that decides whether the revision protects you or confuses everyone.
Keep the same quotation number. Add a version. QUO26-014 becomes QUO26-014 v2, not QUO26-015.
A new number implies a separate offer, which is how a client ends up comparing two live quotes and picking the cheaper one. A version says clearly: this supersedes the last one, same job, same conversation.
Every revised quotation should carry, on the document itself:
- The version number
- The date of this version
- A new validity date, not the old one carried over
- One line naming what changed: "v2: added balcony scope, revised timeline to 6 weeks"
That one line does an enormous amount of work. It stops the client re-reading the whole document to find the difference, and it stops you being accused of quietly changing something else while you were in there.
What to say when you send it
Keep it short. The temptation is to over-explain the price change, and over-explaining reads as apology, which invites negotiation.
Email version:
Subject: Revised quotation QUO26-014 v2
Hi Rahul,
Attaching the revised quotation following our call. The changes in v2: added the balcony to the scope, and the timeline moves to 6 weeks to accommodate it.
Revised total: ₹2,15,000. This version is valid until 16 September 2026 and replaces the version sent on 3 August.
Let me know if this works and I will send the contract.
WhatsApp version, which is what most Indian clients actually read:
Hi Rahul, sending the revised quote. v2 adds the balcony and moves the timeline to 6 weeks. Revised total ₹2,15,000, valid till 16 Sept. This one replaces the earlier version.
Four things are doing the work in both: what changed, the new total, the new validity date, and an explicit statement that this replaces the earlier one. The last is the sentence people skip and the one that matters if there is ever a disagreement.
Revise a quote in Riffit once your client asks for changes. The new version keeps the same QUO number, supersedes the old one when you send it, and takes their answer in one tap. Unlimited quotations on every plan.Try Riffit freeWhen the client asks for changes rather than accepting
There is a middle state people forget to plan for. The client does not reject the quote and does not accept it. They ask for changes.
Treat that as a normal step, not a setback. Ask for the changes in writing, in one message, all together. The alternative is four separate WhatsApp messages over two days, each adding one thing, ending in a quote you revise three times.
Useful reply:
Happy to revise. Could you send me everything you would like changed in one message, so I can put it all into a single updated version rather than sending you three?
How many revisions is too many
Two is normal. Three usually means something upstream is unresolved, often budget. Four usually means you are being used to price-check another vendor.
At version three, stop revising and have a call. Ask directly what number they are working towards. You will either find out the project is real and constrained, in which case you can cut scope deliberately instead of shaving price, or you will find out it is not, and you save yourself the fourth version.
If the sticking point is payment structure rather than price, changing the milestone split is often easier for a client to say yes to than a discount. Payment terms for Indian freelancers covers the common splits.
After they accept
The accepted version is the one that matters, so make sure the acceptance is attached to it. A client saying "yes, go ahead" over WhatsApp against a quote you have since revised twice is worth very little.
On Riffit, a quote sitting unanswered in front of the client is held as-is: you revise it once they ask for changes, or once they accept. Revising then creates a new version under the same QUO number and marks the previous one superseded when the new one is sent, while keeping whatever acceptance evidence the old version had. The client accepts the current version in one tap from the link, with no OTP and no account to create, and can send back a change request instead if something is off. Once a version is accepted you convert it straight into an invoice, including billing it in parts against the agreed total, or into a contract.
Extending validity when a client goes quiet is just a date change on the same version, not a new one.
Quotations are unlimited on both the free and Pro plans, so the revision cycle costs you nothing. For the underlying document structure, quotation format for Indian freelancers has the field-by-field version.
FAQ
A revised quotation is an updated version of a quote you already sent, issued after the scope, price, timeline or terms changed. It replaces the earlier quotation. Say that replacement explicitly in the message, because clients often keep referring to the version they saw first, and until they have read the new one they are still working off the old.
The revision itself is rarely the problem. Losing track of which version is live is. With Riffit each revision is a version under the same quotation number, so both you and the client are always looking at the same document.