Recording a payment, in full or in part

An invoice is paid when you say it is. Riffit cannot see your bank, so recording the payment is a thing you do, and it takes about four taps.

Open the invoice on your dashboard and tap Mark As Paid. What opens is a small form, and it does more than one thing.

Paid in full

The default. It shows you the invoice total and the balance due, and the button at the bottom says Mark as Paid.

Tap it and the invoice closes. Nothing further can be recorded against it.

Paid in part

Choose Partial Payment and a field appears for the amount that actually landed. Type it and Riffit tells you the new balance underneath.

Watch the button while you do this. It changes from Mark as Paid to Record Payment, because the two are different outcomes and it would be unhelpful to hide that behind one label. A partial payment leaves the invoice open, and the invoice page then carries the balance: what was paid, and what is still owed.

You can record as many payments as the job takes.

When your client deducts TDS

Some clients pay you less than the invoice and send the rest to the income tax department against your PAN. That is TDS, and it is not money you have lost. You claim it back when you file.

Tick Client deducted TDS from this payment and enter the amount they withheld. Riffit then shows you two figures side by side: what reached your bank, and what is held against your PAN.

Together they settle the invoice, so a client who paid you 36,000 in cash and 4,000 in TDS has paid a 40,000 invoice in full. Riffit closes it as settled rather than short.

Three things about how this works:

• The TDS box is a checkbox, not a third option. A client can withhold tax on a deposit as easily as on a final payment, so it works alongside either.
• Riffit records the figure you type. It does not work out what your TDS should be. The rate depends on the kind of work and on whether your client deducts at all, and most freelancers billing individuals and small businesses never see it. Take the number from your client's remittance advice, or from the gap between the invoice and what arrived.
• Never put a section number on a client document. The sections most people still quote were repealed in April 2026.

What you cannot do from WhatsApp

Marking an invoice paid from chat records it as paid in full, and only that. Partial payments and TDS are dashboard-only.

That is deliberate. Both need a figure you are reading off something, and a chat message is the wrong place to be typing one from memory.

What "paid" means on your dashboard

Two invoices count as paid: one settled in cash, and one settled partly through TDS. Both are closed and both count toward what you have collected.

An invoice closed for less than its total is a different thing, a short close, and it is recorded as such rather than quietly rounded up.